{"id":3447,"date":"2025-11-04T07:55:49","date_gmt":"2025-11-04T07:55:49","guid":{"rendered":"https:\/\/carrascospain.com\/blog\/digital-transformation-in-invoicing-implications-of-verifactu\/"},"modified":"2025-11-04T07:55:50","modified_gmt":"2025-11-04T07:55:50","slug":"digital-transformation-in-invoicing-implications-of-verifactu","status":"publish","type":"post","link":"https:\/\/carrascospain.com\/en\/blog\/digital-transformation-in-invoicing-implications-of-verifactu\/","title":{"rendered":"Digital transformation in invoicing: Implications of VERI*FACTU"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-post\" data-elementor-id=\"3447\" class=\"elementor elementor-3447 elementor-3433\" data-elementor-post-type=\"post\">\n\t\t\t\t<div class=\"elementor-element elementor-element-41b7e590 e-flex e-con-boxed e-con e-parent\" data-id=\"41b7e590\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-5d1b3bd7 elementor-widget elementor-widget-text-editor\" data-id=\"5d1b3bd7\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\tThe digital transformation of invoicing in Spain is now inevitable. With the entry into force of the VERI*FACTU system, all business owners and professionals must ensure that their invoicing systems comply with the new technical and regulatory requirements.<br><h2><strong>\ud83e\uddfe\u00a0<\/strong><b><strong>VERI*FACTU: What freelancers and small businesses need to know<\/strong><\/b><\/h2><br>From <b>2026<\/b>, all self-employed workers and SMEs must issue their invoices using <b>certified software<\/b> that complies with the <b>VERI*FACTU<\/b> system standards, approved by the <b>AEAT<\/b> (Tax Agency).<br><h2><strong>\ud83d\udd0d\u00a0<\/strong><b><strong>What is VERI*FACTU?<\/strong><\/b><\/h2><br>It is a new computerised invoicing system that:<br><ul>\r\n \t<li>Ensures that invoices <b>cannot be modified or deleted<\/b>.<\/li>\r\n \t<li>Allows, if desired, <b>automatic sending of billing data to the tax authorities<\/b>.<\/li>\r\n \t<li>Requires each invoice to have a <b>QR code<\/b> and a <b>verification mark<\/b> to prove its authenticity.<\/li>\r\n<\/ul><br>In summary: The tax authorities want all declared income to be traceable, transparent and verifiable.<br><h2><strong>\ud83d\udcc5\u00a0<\/strong><b><strong>Key dates<\/strong><\/b><\/h2><br><b><strong>Date Who it affects What it means<\/strong><\/b><br><br><b>1 January 2026 <\/b>Companies and corporations Start issuing invoices using the VERI*FACTU system.<br><br><b>1 July 2026 <\/b>Self-employed and professionals Deadline for compliance.<br><h2><strong>\ud83d\udc65\u00a0<\/strong><b><strong>Who does it affect?<\/strong><\/b><\/h2><br>Everyone who issues invoices:<br><ul>\r\n \t<li>Self-employed, professionals and SMEs.<\/li>\r\n \t<li>Shops, workshops, academies, restaurants, consultancies, etc.<\/li>\r\n<\/ul><br><h2><strong>\ud83e\udde9\u00a0<\/strong><b>Steps to be taken by small businesses and self-employed workers<\/b><\/h2><br><ol>\r\n \t<li><b>Review your invoicing software.<\/b><\/li>\r\n \t<li>Check whether the programme you use (Factusol, Contasimple, Holded, etc.) will adapt to VERI*FACTU.<\/li>\r\n \t<li>If you issue invoices in Excel or manually, <b>you will need to change your system<\/b>.<\/li>\r\n \t<li><b><strong>Contact your supplier or advisor.<\/strong><\/b><\/li>\r\n \t<li>Ask if your tool will comply with <b>Royal Decree 1007\/2023<\/b> and if it will incorporate automatic submission to the AEAT.<\/li>\r\n \t<li><b><strong>Plan the migration before the summer of 2025.<\/strong><\/b><\/li>\r\n \t<li>Do not wait until the last minute: there will be high demand for updates.<\/li>\r\n \t<li><b><strong>Train your staff or yourself.<\/strong><\/b><\/li>\r\n \t<li>Learn how to issue invoices with QR codes and how to verify that the system is certified.<\/li>\r\n \t<li><b><strong>Issue test invoices.<\/strong><\/b><\/li>\r\n \t<li>Before 2026, issue some invoices in VERI*FACTU mode to test the system and correct any errors.<\/li>\r\n \t<li><b><strong>Save invoices and records.<\/strong><\/b><\/li>\r\n \t<li>The system must retain all traceability for 4 years. Do not delete or modify invoices that have already been issued.<\/li>\r\n \t<li><b><strong>Check if you are exempt.<\/strong><\/b><\/li>\r\n \t<li>If you are covered by modules or a simplified regime, your case may be different.<\/li>\r\n<\/ol><br><h2><strong>\u26a0\ufe0f\u00a0<\/strong><b>What happens if you don&#8217;t adapt?<\/b><\/h2><br><ul>\r\n \t<li>Risk of <b>penalties<\/b> if your software does not comply with the law.<\/li>\r\n \t<li>Possible <b>problems with VAT deductions or refunds<\/b>.<\/li>\r\n \t<li>Difficulties working with companies that do use verified systems (they will ask you for valid VERI*FACTU invoices).<\/li>\r\n<\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>The digital transformation of invoicing in Spain is now inevitable. With the entry into force of the VERI*FACTU system, all business owners and professionals must ensure that their invoicing systems comply with the new technical and regulatory requirements. \ud83e\uddfe\u00a0VERI*FACTU: What freelancers and small businesses need to know From 2026, all self-employed workers and SMEs must [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":3438,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"postBodyCss":"","postBodyMargin":[],"postBodyPadding":[],"postBodyBackground":{"backgroundType":"classic","gradient":""},"ocean_post_layout":"","ocean_both_sidebars_style":"","ocean_both_sidebars_content_width":0,"ocean_both_sidebars_sidebars_width":0,"ocean_sidebar":"0","ocean_second_sidebar":"0","ocean_disable_margins":"enable","ocean_add_body_class":"","ocean_shortcode_before_top_bar":"","ocean_shortcode_after_top_bar":"","ocean_shortcode_before_header":"","ocean_shortcode_after_header":"","ocean_has_shortcode":"","ocean_shortcode_after_title":"","ocean_shortcode_before_footer_widgets":"","ocean_shortcode_after_footer_widgets":"","ocean_shortcode_before_footer_bottom":"","ocean_shortcode_after_footer_bottom":"","ocean_display_top_bar":"default","ocean_display_header":"default","ocean_header_style":"","ocean_center_header_left_menu":"0","ocean_custom_header_template":"0","ocean_custom_logo":0,"ocean_custom_retina_logo":0,"ocean_custom_logo_max_width":0,"ocean_custom_logo_tablet_max_width":0,"ocean_custom_logo_mobile_max_width":0,"ocean_custom_logo_max_height":0,"ocean_custom_logo_tablet_max_height":0,"ocean_custom_logo_mobile_max_height":0,"ocean_header_custom_menu":"0","ocean_menu_typo_font_family":"0","ocean_menu_typo_font_subset":"","ocean_menu_typo_font_size":0,"ocean_menu_typo_font_size_tablet":0,"ocean_menu_typo_font_size_mobile":0,"ocean_menu_typo_font_size_unit":"px","ocean_menu_typo_font_weight":"","ocean_menu_typo_font_weight_tablet":"","ocean_menu_typo_font_weight_mobile":"","ocean_menu_typo_transform":"","ocean_menu_typo_transform_tablet":"","ocean_menu_typo_transform_mobile":"","ocean_menu_typo_line_height":0,"ocean_menu_typo_line_height_tablet":0,"ocean_menu_typo_line_height_mobile":0,"ocean_menu_typo_line_height_unit":"","ocean_menu_typo_spacing":0,"ocean_menu_typo_spacing_tablet":0,"ocean_menu_typo_spacing_mobile":0,"ocean_menu_typo_spacing_unit":"","ocean_menu_link_color":"","ocean_menu_link_color_hover":"","ocean_menu_link_color_active":"","ocean_menu_link_background":"","ocean_menu_link_hover_background":"","ocean_menu_link_active_background":"","ocean_menu_social_links_bg":"","ocean_menu_social_hover_links_bg":"","ocean_menu_social_links_color":"","ocean_menu_social_hover_links_color":"","ocean_disable_title":"default","ocean_disable_heading":"default","ocean_post_title":"","ocean_post_subheading":"","ocean_post_title_style":"","ocean_post_title_background_color":"","ocean_post_title_background":0,"ocean_post_title_bg_image_position":"","ocean_post_title_bg_image_attachment":"","ocean_post_title_bg_image_repeat":"","ocean_post_title_bg_image_size":"","ocean_post_title_height":0,"ocean_post_title_bg_overlay":0.5,"ocean_post_title_bg_overlay_color":"","ocean_disable_breadcrumbs":"default","ocean_breadcrumbs_color":"","ocean_breadcrumbs_separator_color":"","ocean_breadcrumbs_links_color":"","ocean_breadcrumbs_links_hover_color":"","ocean_display_footer_widgets":"default","ocean_display_footer_bottom":"default","ocean_custom_footer_template":"0","_jetpack_memberships_contains_paid_content":false,"ocean_post_oembed":"","ocean_post_self_hosted_media":"","ocean_post_video_embed":"","ocean_link_format":"","ocean_link_format_target":"self","ocean_quote_format":"","ocean_quote_format_link":"post","ocean_gallery_link_images":"on","ocean_gallery_id":[],"footnotes":""},"categories":[39],"tags":[82],"class_list":["post-3447","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-fiscal-en","tag-facturacion","entry","has-media"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Digital transformation in invoicing: Implications of VERI*FACTU - Gestoria Carrasco<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/carrascospain.com\/en\/blog\/digital-transformation-in-invoicing-implications-of-verifactu\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Digital transformation in invoicing: Implications of VERI*FACTU - Gestoria Carrasco\" \/>\n<meta property=\"og:description\" content=\"The digital transformation of invoicing in Spain is now inevitable. 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